Role Overview

This role provides senior-level support to multiple executives within the organisation. The Executive Assistant plays a critical role in enabling leaders to operate effectively by managing complex schedules, coordinating information flow, and ensuring priorities are progressed with discretion and precision.

Operating in a fast‑paced, commercially focused environment, the Executive Assistant acts as a trusted partner, supporting effective decision‑making, maintaining strong relationships across the business, and ensuring leadership and governance processes run smoothly.

Key Responsibilities

• Provide end‑to‑end executive support to multiple senior leaders, including complex diary management, meeting coordination, and travel logistics

• Act as a central point of coordination between leaders, internal teams, and external stakeholders

• Prepare, review, and manage executive‑level correspondence, presentations, and briefing materials

• Support the coordination of leadership, governance, and committee meetings, including agendas, papers, actions, and follow‑ups

• Handle sensitive, confidential, and commercially sensitive information with discretion and sound judgement

• Anticipate priorities, manage competing demands, and proactively addressing issues before they escalate

• Support ad‑hoc projects, business initiatives, and process improvements

About You
You are an experienced Executive Assistant who is comfortable operating at senior leadership level and supporting multiple stakeholders with differing priorities. You bring a pragmatic, solutions‑focused mindset and an understanding of how executive activities connect to broader business outcomes.

You will demonstrate:

• Experience supporting senior leaders in complex, fast‑moving environments

• Strong commercial awareness and confidence operating in decision‑driven and risk‑aware settings

• Experience supporting leaders in a publicly listed company would be favourable

• Exceptional judgement and discretion when managing sensitive or strategic information

• The ability to anticipate needs and operate with minimal direction

• Highly developed organisational and communication skills

• Professional presence when engaging with senior internal and external stakeholders

Closing
This is an opportunity for an Executive Assistant who enjoys operating at a strategic level and takes pride in supporting effective leadership, applying a sound understanding of governance to deliver strong organisational outcomes.

All applicants will be asked about their working rights in New Zealand. E.g., Citizen, resident, visa, no visa etc.